County of Los Angeles Los Angeles County
Chief Executive Office

Class Specification: SENIOR SECRETARY IV

ITEM NUMBER: 2103

APPROVAL DATE: 10/04/2012

DEFINITION:
Acts as secretary to the head of a major division in a very large and complex County department.

CLASSIFICATION STANDARDS:
All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served.

EXAMPLES OF DUTIES:
Replies to both verbal and written communication.

Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor.

Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor.

Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence.

Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions.

Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office.

Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request.

Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included.

Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments.

Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures.

Supervises lower-level clerical staff.  


MINIMUM REQUIREMENTS:

TRAINING AND EXPERIENCE:
One year of highly responsible secretarial experience at the level of Los Angeles County's class of  Secretary III, Secretary IV, Senior Secretary I, or Senior Secretary II - OR- two years of responsible secretarial experience at the level of Los Angeles County's class of  Secretary I or Secretary II. 

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
2 - Light.

OTHER REQUIREMENTS:
Typing Rate: 40 net words per minute.