|Los Angeles County
Chief Executive Office
Class Specification: SENIOR SECRETARY IV
EXAMPLES OF DUTIES:
Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor.
Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence.
Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office.
Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request.
Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included.
Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments.
Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures.
Supervises lower-level clerical staff.
TRAINING AND EXPERIENCE: